What You Don’t Know About Your SAP Transactions Is Costly

By Clinton Jones on March 6, 2014

Recently, I revisited a 2010 SCN blog I had written entitled The right data in the right place at the right time with desktop tools.

The discoveries at the time of writing, were made by a colleague of mine based on analysis of Winshuttle customers using Winshuttle Studio and Transaction to load or update business data to their SAP systems.

Back then I was surprised to find more than fifty transaction scenarios including a number of Z transactions.

In today’s world,  transactions numbering in the thousands are not uncommon at all however we also know that there is a long tail on the number of transactions that customers automate.



The top ten transactions that companies had automated back then were as follows:

  • MM02 Modify Material Master Item
  • MM01 Create Material Master Item
  • VA02 Modify Sales Order
  • VA01 Create Sales Order
  • ME22N Change Purchase Order
  • XD01 Create Customer Data
  • XD02 Change Customer Data
  • KP06 Change Cost Elements/Activity Input Planning
  • IE02 Change Equipment
  • VK11 Create Condition Records

I was particularly interested in comparing these with the latest statistics. Of course we are now able to gather information today in a more scientific way than we were before. There is more precision and a lot can change in 4 years!

Often companies don't realize that some transactions have a huge number of complexity!

Often companies don’t realize that some transactions have a huge number of complexity!

Winshuttle recently launched a refreshed Winshuttle ROI calculator.

To populate results we use business data based on the real-world savings reported by more than 1000 Winshuttle users (of all sizes and from a wide variety of industries) over a period of 12 months.

The end-result is designed to provide an estimate of the savings and ROI a company could generate from an investment in Winshuttle technologies.

When AP Møller – Mærsk A/S took part in a Winshuttle Business Value Assessment (BVA)  for their shared services operation, they were able to decrease their processing time for F-28 (Post Incoming Payment) by 135 seconds or 90 percent.

Maersk were able to accomplish the following:

  • Identify 160 standard finance processes supported from their service centers
  • Reduced process variance by 50% – leading to standardized processing
  • 200 Excel and Access based programs supporting SAP handling reduced to 80

Check out our Slideshare to learn more.

If you’re refreshing your plans for transaction automations for 2014,  taking the ROI calculator for a quick whirl may help you in making a justification for some new spend on automation.

In just under 2 minutes you will have an estimate on the amount you could save. For most companies, a modest spend of just $25,000 will save much more over a year and have the investment be paid off  within around 2 months (based on a user base of 120 SAP users).

Questions or comments about this article?

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About the author

Clinton Jones is a Director for Finance Solutions Management at Winshuttle where he has worked since 2009. He is internationally experienced having worked on finance technologies and business process with a particular focus on integrated business solutions in Europe, the Middle East, Africa and North America. Clinton serves as a technical consultant on technology and quality management as it relates to data and process management and governance for finance organizations globally. Prior to Winshuttle he served as a Technical Quality Manager at SAP and with Microsoft in their Global Foundation Services group.

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