Paris, France

Accounting Clerk/Office Coordinator

Europe, Middle East, Africa

Reports to: Todd Sipka

Position summary

Supporting the EMEA Acounting Supervisor, based in London, with day to day accounting activities for Southern Europe. The role works collaboratively with the EMEA accounting team and Shared Services in India to help ensure timely and accurate month-end close for the region. Additionally, this hybrid role will have general office coordinator responsibility for the Paris office, with a dotted reporting line to the EMEA Office Manager based in London. Split: – 70% accounting/30% office coordinating.

About Winshuttle

Are you interested in working in a fun, collaborative environment, for an award winning workplace? Winshuttle is dedicated to fostering a culture of respect and innovation to support and empower employees' ambitions. We're constantly looking for entrepreneurs who aren't afraid to think outside the box, and don't take themselves too seriously. We embrace and support our employees who seek opportunities for continued learning, inspire others, and live and breathe our core PACT values. We have a work hard, play hard mentality; we're constantly evolving lean solutions for ERP business processes by day, and dominating on the frisbee golf course by night. Our strength and competitive advantage stems from our awesome employees, and we strive to create a balanced work life that is as inspiring and rewarding as life at home. Think you might be a great fit?

Essential functions and responsibilities

  • Liaison with Shared Services in India for Accounts Payable and Account Receivable activities for Southern Europe
  • Assist Accountants in the preparation for year-end and interim audits for the region
  • Deposit local customer cheques to the banks
  • Answers vendor or customer inquiries
  • Review all invoices for appropriate documentation and approval prior to submission to the Shared Services
  • Research and solve payment discrepancies
  • Contact vendors regarding invoice issues, missing invoices and credits
  • Monitor purchase order process and approvals
  • Assist with credit control duties – contacting past due accounts as needed to ensure timely customer payments, reviewing aged payable reports and addressing delinquent items with vendors/contractors
  • Responsible for collection and cash application activities as needed
  • Assist with monthly closing responsibilities as assigned
  • Maintain all filing for the Accounting function
  • Perform general office management duties such as ordering stationery, office supplies etc
  • Primary liaison with utility suppliers, internal IT, telecom provider, landlord etc for general facilities maintenance
  • Health and safety liaison, carry out routine inspections to ensure first aid boxes are adequately stocked and that fire extinguishers are adequately maintained and routinely tested
  • Perform other accounting and admin tasks as directed by the EMEA Accounting Supervisor or EMEA Office Manager

Desired behaviors

  • Can-do attitude, flexible mindset and willing to work in the constantly changing environment of a growing organisation
  • Results oriented, takes responsibility for actions and outcomes
  • Display ethical character and acts with integrity and intent
  • Good business acumen and commercial awareness
  • Accountable and behaves in line with Winshuttle values
  • Ability to support and enthuse others and maintain a professional image
  • Works collaboratively and contributes to positive work environment

Knowledge

  • Fluency in both English and French
  • Excellent numeracy skills and attention to detail
  • Advanced verbal and written communication skills
  • Good customer service skills
  • Working knowledge of an Accounting package, ideally Microsoft Dynamics
  • Proven analytical and financial reporting skills using Excel, including advanced formula writing using functions, and data analytic skills.
  • Fluency in Spanish highly desirable
  • Working knowledge of Microsoft Dynamics, Adaptive Planning, ADP and/or Power BI

Experience

  • Minimum 2 years’ work experience in Finance/Accounting function with the ability to demonstrate appropriate skills and knowledge
  • Experience generating reporting to support finance and business stakeholders

This job posting does not imply that these are the only duties to be performed. Employees occupying this position will be required to follow any other-related instructions and to perform any other job related duties requested by their supervisor. To perform this job successfully, an individual must be able to perform each essential duty and meet the physical requirements satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.