Munich, Germany

Accounting & Office Clerk- 9 Month Contract

Europe, Middle East, Africa

Reports to: Manager, Accountant

Position summary

This role supports the Winshuttle office and the accounting shares services team to ensure timely and accurate month-end close for the assigned region. This role has daily interaction with other departments across the company therefore it requires advanced verbal and written communication skills in both the local language and English.

The ideal candidate will be experienced in handling a wide range of administrative, facilities, accounting support related tasks with the ability to work independently. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and tasks.

About Winshuttle

Are you interested in working in a fun, collaborative environment, for an award winning workplace? Winshuttle is dedicated to fostering a culture of respect and innovation to support and empower employees' ambitions. We're constantly looking for entrepreneurs who aren't afraid to think outside the box, and don't take themselves too seriously. We embrace and support our employees who seek opportunities for continued learning, inspire others, and live and breathe our core PACT values. We have a work hard, play hard mentality; we're constantly evolving lean solutions for ERP business processes by day, and dominating on the frisbee golf course by night. Our strength and competitive advantage stems from our awesome employees, and we strive to create a balanced work life that is as inspiring and rewarding as life at home. Think you might be a great fit?

Essential functions and responsibilities

Accounting Duties:
• Liaison with shared services in India for AP and AR activities
• Deposit local customer checks to the banks
• Answers vendor or customer inquiries for the assigned region.
• Review all invoices for appropriate documentation and approval prior to submission
• Research and solve payment discrepancies
• Contact vendors regarding invoice issues, missing invoices, credits
• Perform other accounting or administrative tasks as needed
• Contact and collect on past due accounts as needed to ensure timely customer payments, review aged payable reports and addressing delinquent items with vendors or contractors
• Assist with monthly closing responsibilities as assigned
• Maintain regional filing for the accounting function
• Assist accountants in the preparation audits
• Data entry of vendor invoices and review of Concur expenses.
• Assist, support, and interact with various management levels across the organization

Office Coordination Duties:
• Manage all incoming visitors and calls
• Serve as the point person for building maintenance, mailing, supply ordering, business cards, food ordering company programs and errands.
• Book transport and accommodation for office visitors and candidates. Provide general support to all visitors.
• Organize and schedule meetings and recruitment scheduling as required.
• Ensure health and safety policies are up to date. Carry out routine inspections to ensure first aid boxes are adequately stocked and that fire extinguishers are adequately maintained and routinely tested.
• Serve as the point person for cleaning services and ensure standards are maintained.
• Maintain kitchen and supply areas.
• Partner with HR to maintain office policies and programs.
• Support and organize company events and meetings.

Desired behaviors

• Receptive to change – is flexible. Seeks and adopts improved approaches and processes.
• Initiates action – is results oriented, takes responsibility for actions and outcomes. Meets commitments and strives for high performance.
• Manages the workload – makes timely decisions, prioritizes effectively, solves problems, monitor results and takes remedial action where necessary.
• Technically proficient – knows role and has a solid familiarity with tasks and responsibilities.
• Takes responsibility for own learning – knows personal strengths and recognizes development needs. Is open to feedback and always seek to learn.
• Communicates ideas – strong facilitation and written communication, proposes a way forward. Listens to views of colleagues and takes in diverse perspectives.
• Works collaboratively – shares information, fosters teamwork and contributes to positive work environment where people want to come to work.
• Display ethical character and competence – acts with integrity and intent, is accountable for own actions, behaves according to the PACT values. Act as a good citizen of Winshuttle.

Knowledge

• Accounting data entry
• Previous collections experience a plus
• Systematic and organized
• Strong planning and prioritization skills
• Working knowledge of ERP Systems and Adaptive Planning a plus
• 1-2 years customer service experience a plus
• Ability to maintain confidentiality

Experience

• Experience with MS Word, Excel, PowerPoint, Outlook and the internet.
• Ability to deal with ambiguity and constant changes in priorities
• Detail oriented, organizational and multi-tasking skills

At Winshuttle, we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. Winshuttle is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status.

This job posting does not imply that these are the only duties to be performed. Employees occupying this position will be required to follow any other-related instructions and to perform any other job related duties requested by their supervisor. To perform this job successfully, an individual must be able to perform each essential duty and meet the physical requirements satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

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